In today’s competitive jobs market, having a concise and compelling resume is crucial to being noticed – and seriously considered – by hiring managers and recruiters.

If you’re applying for administrative roles like executive assistant, PA, office manager, secretary or receptionist, you should have a well-structured resume, formatted to highlight your previous experience in similar roles. Be sure to also include well-known organisational technologies you’re familiar with and the universally applicable admin skills you’ve picked up along the way.

RELATED: How to write an admin resume that gets attention

Get started with our free resume template below, plus general tips for getting your admin CV right.

Name

[Your email]

[Your phone number]

[Other relevant details such as your LinkedIn profile]

Summary

[1-2 sentences summing up your key experience]

Example: Dedicated administration professional with three years’ experience providing complete admin support to senior executives. Skilled in maintaining efficient office operations and completing tasks effectively and independently.

Experience

A list of your work history formatted as:

[Position title, company, start date-end date]

[Key responsibilities and achievements during employment, in a bullet list]

Example:

Administrative Assistant, ABC Corporation, Jul 2019 – present

  • Provide administrative support to a team of five senior executives, managing daily office operations

  • Manage executive calendars, coordinating meetings and events and booking travel arrangements

  • Draft and proofread executive memos, letters and announcements

  • Organise onboarding program for new employees

  • Serve as primary point of contact for an average of 20 customer emails per day, fielding inquiries and resolving concerns

Skills

[A list of 4-5 key skills or capabilities]

Example:

  • 70+ WPM typing speed

  • Expert knowledge of Microsoft Office

  • Experienced in Intuit QuickBooks

  • Trained as office fire warden

Education

A list of your educational history formatted as:

[Institution name, qualification received, date received]

Example:

Certificate III in Business Administration, TAFE, 2018

Top tips for writing an admin resume

  • Keep it short and sweet. One to two pages should suffice, depending on your level of experience.

  • Pay attention to detail. Double-check your spelling, grammar and formatting before submitting your application. Even a small error can be enough to discount you from being invited to an interview.

  • Highlight your unique achievements and skills. Think about what makes you stand out from the pack amongst a pool of admin candidates.

  • Use industry terminology. Study the job description and mirror the terminology and language used (without cutting and pasting the exact words from the job ad).

  • Use a professional resume format. Free tools such as Canva have modern resume design templates that look professional and more eye-catching than a standard Word document.

Searching for an admin job? Explore our open roles or talk to one of our specialist recruitment consultants today.

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