It’s a common misconception that not much effort needs to be put into a resume when applying for admin jobs

But while administration roles may not get the same accolades as some others, the truth is exceptional administrative professionals are highly sought after by companies that understand the importance of this function. Admin staff are often the unsung heroes of the office, offering invaluable support as a business grows and experiences the ups and downs of challenging markets.

That’s why it’s crucial to give an admin resume the same amount of time and care as any other resume. So where should you start? Here are our key tips for creating an admin CV that will capture the attention of any hiring manager.

1. Highlight those all-important admin skills

There are several key skills that are sought after in most admin candidates, including:

  • Organisational skills
  • Written and verbal communication skills
  • Attention to detail
  • Proficiency with Microsoft Office and other office software

Make sure these relevant skills are prominently featured on your resume and, if you can, back them up with some real-world examples. If you can demonstrate these skills on paper, you have a good chance of impressing the hiring manager or recruiter.

2. Demonstrate ‘pay attention to detail’

Claiming you have a great eye for detail won’t have much merit if your admin resume has spelling errors or is messily formatted. If your CV has mistakes, you’ve already shown your prospective employer or recruiter that you don’t practise what you preach.

With this in mind, it’s critical to double-check and even triple-check that there are no spelling or grammatical mistakes, no template or formatting issues, and that the information you provide is detailed, honest and accurate.

RELATED: 4 things recruiters want to see in your resume

3. Keep it concise

Another key element of administration jobs is to be able to take in a lot of information, digest it quickly and produce a brief and concise outcome – whether it be a verbal response, an email or a document. The same rule applies to your CV.

The way you communicate on paper will quickly determine how you can communicate in person, so keep your resume succinct and to-the-point to stay on track.

4. Highlight specific accomplishments

Alongside your core skills, include any key accomplishments that make you an exceptional administration professional. This could be qualifications, awards, successes and even recommendations from previous roles – anything that makes you a uniquely attractive and strong candidate in the eyes of the hiring manager or recruiter.

RELATED: 10 fresh tips to make your resume stand out

5. Use industry terminology

As you would for an IT or sales role, using industry terminology – both for the administration industry and the sector or market that the role is in – will set you apart and show the hiring manager that you know your stuff. Be sure to study the job description carefully and mirror the same terminology and language used.

Similarly, there will be certain keywords in the job description that are often repeated or highlighted as the priority skills needed for a particular administration role. Using the right keywords can help the applicant tracking systems (or ATS) pick it up and put your resume in front of the hiring manager or recruiter.

RELATED: How important are keywords in your resume and cover letter?

6. Use the right resume format

The way you format your CV will speak volumes about the pride you take in your work. There are numerous free sites that offer well-designed resume templates – such as Canva – that you can customise to fit the information you want to include. You can also check out our free resume template here.

Keep in mind, though, that it’s the information you provide that’s most important – take care not to get too carried away with the design.

6. Tailor your resume to every admin job you apply for

Administrative duties will vary significantly from one company to the next, so tailoring your resume to the job description is essential. Applying with the same CV you used for another role will be obvious to the hiring manager or recruiter, or at the very least, won’t be relevant enough to stand out.

Searching for your next great admin job? Take a look at our current opportunities, or get in touch with one of our recruitment consultants today.


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